How your details are used
Last updated: 8 November 2026
The short version
- Rubikn uses your details to reply to you and to prepare what you ask for.
- If you go ahead with a project, they’re also used for that project.
- Notes are kept on your conversations, and AI tools help draft replies.
- Rubikn never sells your details.
- You can ask to see or delete them at any time, with 2 exceptions listed below.
This note covers the home page, the pages in the top menu and any page that links here.
What is collected and why
Your details reach Rubikn in different ways. They’re used to reply to you and to prepare what you ask for.
- The Get in touch form: what you need, for which service and when, your name, and your WhatsApp number or email.
- WhatsApp: your number, your WhatsApp name and photo, and what you send, including voice notes, photos and files.
- LinkedIn: your name, your public profile and what you write or send.
- Email: your email address and what you send, including attachments.
- A booked call: your name, email and time zone, the time you pick and any answers you give.
If Rubikn messaged you first
- Rubikn keeps your name, role and business, what prompted the first message, and the messages themselves.
- Say stop, and Rubikn won't contact you or anyone at your business again.
Your customers' details
When you show an enquiry, please hide your customer's name and number first. They aren't needed to help you.
What Rubikn never does
- Rubikn never sells your details.
Where it's kept
Your details are kept in the places below. AI tools help draft replies, but a person reads every message and approves every reply.
- Form answers:
- Netlify, the company that hosts this website, in the USA.
- WhatsApp chats:
- on a phone in Jordan, in the WhatsApp Business app, which belongs to Meta, a US company.
- LinkedIn messages:
- in a LinkedIn inbox. LinkedIn belongs to Microsoft, a US company.
- Emails:
- Proton Mail, an email service, in Switzerland.
- Booked calls:
- Cal.com, a booking tool, in the USA.
- Video calls:
- Google Meet, by Google, in the USA.
- Visits:
- Netlify keeps short technical logs of each visit, in the USA.
- Notes:
- on private computers and in a private GitHub account, an online storage service in the USA.
- AI tools:
- Claude, by Anthropic, and Codex, by OpenAI, both in the USA.
- How long:
- Your details are deleted 12 months after the last message, unless you start working together, or sooner if you ask.
Rubikn works with UAE businesses remotely, from Jordan. That's where your details are opened and read.
How to see or delete it
Send one message asking to see your details, or to delete them. You don't need to give a reason.
- Email: contact@rubikn.com
- WhatsApp: +962 79 921 0542
On a phone, you can also tap WhatsApp Rubikn at the bottom of the screen.
- LinkedIn: reply in the conversation.
- Or use any way listed on Get in touch.
If you ask to see them, you get a copy of what is held. It’s sent only on the channel you used before.
2 things still kept
- A short note of your request, so you and your business are never contacted again.
- If you went ahead with a project, the contract and invoices, for as long as the law requires.
Deleting your WhatsApp or LinkedIn chat with Rubikn removes Rubikn’s copy only. Yours stays with you.
Who is responsible
The company responsible for your details is Ulmaz LLC, registered in Delaware, USA.
Rubikn is the name it trades under.